4 REASONS TO HIRE AN OUTSIDE AV PROVIDER
Using the in-house audio visual equipment and staff of a hotel, convention center, or restaurant may seem like the quick and easy solution for meeting your AV needs, but is it the right choice for your event? We know the convenience of “one stop shopping” may seem like a benefit. However, the venue likely has its own sales or special event staffer who serves as your contact for everything — handling the room set-up, menu choices, refreshments for breaks in the schedule, and even your decision about round tables versus classroom. Why shouldn’t the host location provide the microphones, speakers and video screens as well?
You are not required to use the venue‘s “in-house” audio visual equipment or vendor, even if the event contract suggests it. Before you make a decision, we’ve come up with a few reasons as to why you should consider hiring your own AV provider.
You want quality.
Busy and experienced event planners understand that the quality of audio visual elements can vary. Control that aspect of your meeting or event by hiring an expert you trust; one who is committed to quality and can guarantee reliability by phasing out and replacing equipment that no longer does the job.
You want equipment and service options.
With an outside AV company, you won’t be limited to the equipment in the conference room storage closet, or the sound system from the vendor who might not keep inventory that is up to date with the latest technology.
True AV professionals have what you need to bring your event vision to life and can offer ideas on the ways to enhance even the most basic elements, beyond a projector and screen.
You want dedicated support.
When a piece of technology isn’t working, or if you have a last minute change in presentations, who will be there to respond? Too often, your venue contacts don’t have the technical know-how to troubleshoot every situation that arises. It’s also not uncommon for a hotel or conference center to host multiple events at the same time, and your customer service contact could be tied up with another client at the moment that you need immediate assistance.
That won’t happen when you hire an outside AV provider, who will staff your event with onsite, knowledgeable and professional technicians to service only your needs. Their dedicated support is especially valuable when you’re running simultaneous events on one location. You can be confident that every need will be addressed.
You want fair pricing.
An in-house audio visual company is often in a long-term contract with a venue. In exchange for the AV services provided, the venue receives a percentage of revenue. For the client — event planners like you — that means higher costs because the AV providers in that scenario charge higher fees in order to cover the commission paid to the hotel or conference center. It’s also not unusual for a venue to charge extra fees for the things that you thought were already included, or any changes you make during an event, without telling the client.
When you choose an outside AV company, there will be no surprises on the bill and you’ll know exactly what you’re paying for. What you want is an event partner who will help you stay on budget and avoid any added expenses that you don’t need from the venue.
With an outside AV company, you have choices and power.
When you hire a company like Source1AV, you’ll get the most streamlined, time-saving, and cost-effective services. All of your dollars spent are put towards the technicians and technology dedicated to your event. We will provide consistent, reliable support from meeting-to-meeting and venue-to-venue. The best reason of all to hire an outside company? Building a lasting partnership with an AV expert who you can trust for all of your events, no matter where they are.
When you work with Source1AV, you’ll receive –
Nationwide audio visual services, for all your events, no matter the location
Locked-in equipment pricing and discounts for multiple events and years
